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Planning Flawless St. Louis Corporate Transportation for Board of Director Meetings

Posted on: February 7th, 2014 by Corporate Transportation No Comments

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Seamless Corporate Meeting Transportation

In many cases, arranging St. Louis car service for board of director meetings and other major events can be one of the most challenging parts of the planning process. It’s much easier to finalize agendas, secure meeting space, and hire a caterer than it is to determine whether each attendee has reliable transportation in place. When the event rolls around, you don’t want to spend your time worrying about whether each individual is going to make it on time, so you can focus on last-minute details instead.

The right organization can make your commitment much simpler, and will be prepared to handle complex logistics and any special requests from your guests. We’ve compiled some insights into the most-effective ways to ensure both success and total passenger satisfaction when you’re hiring and working with a St. Louis corporate transportation vendor:

Centralize Your Planning

Many issues with St. Louis corporate transportation for major events arise when attendees are responsible for securing their own transportation, or meeting coordinators draw from a number of sources to get enough vehicles. This course of action can result in drastically varying levels of quality, staggered arrival times, and other similar issues that ultimately disrupt guest satisfaction and productivity.

Working with an established St. Louis car service who has enough resources to handle your entire event can significantly simplify your process. Meeting guests won’t need to shoulder the burden of finding their own rides, and you won’t need to juggle the various requirements of reservations, payment, and communication with multiple vendors. You’ll be able to work directly with a single point-of-contact at one organization, to ensure that each of your guests’ schedules is observed, and their unique needs are met.

Be Prepared to Accommodate Special Requests

Board of Directors can have extraordinarily diverse viewpoints – and their preferences for St. Louis corporate transportation can be equally divergent. Corporate event planners are no stranger to accommodating special requests for food and beverages, and their St. Louis car service provider should be equally prepared to meet the needs of event guests.

Your provider shouldn’t be hesitant to create a customized transportation plan, according to the unique requirements of your guest list. Whether some of your attendees prefer to carpool in luxury mini-coaches or others require the privacy of individual sedan service, there are no one-size-fits all St. Louis car service packages for major events. Your Destination Management Coordinator should be prepared to accommodate your guests’ requests, whether that means a bottle of coconut water or they’ll be arriving with some extra luggage.

Secure On-Site Support

Depending on the size and scope of your meeting, it may be necessary to obtain on-site support the day of the event. This can be a particular benefit if you’re dealing with a large number of airport transfers, or a site that presents particular parking challenges. Your Destination Management Coordinator can act as an on-site resource for both your organization, providing real-time updates on the status of their Chauffeurs, as well as communicating relevant information to their staff on the road

Qualities of Exceptional St. Louis Corporate Transportation

While getting each VIP guest to and from the venue can be incredibly complex, this shouldn’t mean that you need to focus on the minute details. The right St. Louis car service and luxury coach provider will handle your logistics, meaning you’re simply responsible for funneling attendee preferences, addresses, and arrival times to your point of contact at the organization. The right organization will be committed to total passenger satisfaction, be happy to build a plan to meet your event’s unique needs, and have the experience necessary to make sure your event goes off without a hitch.

What are your proven tips and tricks for planning outstanding board meetings, annual meetings, and other major corporate events?

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